Abegweit First Nation

*Employment Opportunities

Employer: Abegweit First Nation Mi’kmaq Wellness Centre (Mount Stewart, PE)
Posting Type: Contractual / 1 Year / Possibility of renewal and permanence
Language: English Essential
Job Title: Medical Administrative Assistant
Hours of Work: Day and occasional evenings due to operational requirements.
Salary: To be determined based on experience and qualifications
Job Purpose:
The Medical Administrative Assistant (MAA) is the first person a client sees when he/she enters a medical facility.
The MAA welcomes clients to the facility and answers preliminary non-medical questions for clients. The MAA
schedules appointments, organizes the facility's calendars and is the liaison between medical professionals and
clients. The MAA is also responsible for receiving and redirecting inbound calls to the various staff.
Primary Responsibilities:
The Abegweit First Nation Medical Administrative Assistant (MAA) is responsible for fielding all incoming calls to
the Wellness Center and to assist Abegweit and visiting health professional with client scheduling. The MAA is also
responsible to keep track of staff attendance and to facilitate effective organizational communication as well as
communication between the wellness center and the community at large.
Key Responsibilities:
The Abegweit First Nation Medical Administrative Assistant (MAA) is responsible for:
• Help to prepare and manage client files;
• Follow-up with appropriate staff when medical tests and other medical information is received;
• Client reception and orientation;
• Assist with preparing treatment rooms;
• Assist with client scheduling and communication with outside health partners (hospitals, clinics, etc);
• Sending out public notices and other pertinent information;
• Assisting with staff attendance monitoring;
• Assist in the tracking of important information, including taking meeting minutes, preparing memos,
notices and other documents as directed;
• Facilitate the distribution of incoming and outgoing mail;
• Oversee room bookings for meetings and community events;
• Assist for inventory management and supply ordering;
• Undertake periodic walkabouts to ensure there are no environmental risks that could place clients and staff
at risk;
Essential Qualifications:
• Excellent interpersonal skills;
• A demonstrated understanding of and commitment to client confidentiality;
• Comfort and experience working with Microsoft software, including but not limited to Word, Excel,
Outlook, PowerPoint;
• Ability to work under pressure and to support staff in addressing a clients crisis;
• Strong organizational, problem solving and communication skills;
• Demonstrated phone etiquette;
• Ability to work independently and as part of a team;
• Good work record and strong references;
• Written and spoken competency in English is required;
• Satisfactory criminal background check (working with vulnerable populations);
• Certified in First Aid;
• The candidate must be in good physical health and able to work in a physically and emotionally demanding
• A commitment to continuous quality improvement;
Desired Competencies:
• Medical receptionist and file management training;
• Knowledge of and experience working with First Nation cultural practices;
• Understanding of First Nation culture and family dynamics;
• Prior experience working in a First Nation community and/or experience working with First Nation clients;
• Prior experience working with electronic medial records;
• Proficiency in Mi’kmaq language;
Applications for this position will remain open until filled.
Please Note:
• In the event there are two or more equally qualified applicants, preference will go to the First Nation
• Only applicants selected for interviews will be contacted. We thank all applicants in advance for this
• An application is considered completed when the following information is provided: 1) A cover letter, 2) A
detailed resume and 3) Three (3) references;
• Complete applications must be submitted before February 21, 2018
• Address applications to the following email or postal address:
Gerard Gould, Health Manager
81 Gluscap Dr.
PO Box 68
Mount Stewart, PEI
Canada, C0A 1T0
Email: ggould@abegweithealth.ca